Swift Label Generator

Use your own Word template and Excel/CSV data file to generate printable labels instantly.
No data is sent. Everything stays private and runs locally in your browser.

A free online tool to automate label creation in Word without complex Mail Merge setup.
You can instantly generate labels from a simple data list and your own customizable Word template.
Perfect for schools, museums, and anyone who needs to create large numbers of labels.

✏️ How to prepare your files

You need two files: an Excel or CSV file with your data and a Word file that decides how each label looks. Drop both into the box above.

New here? Try the sample files: Sample - Excel data (.xlsx) Sample - Word template (.docx) Sample 2 - Multi-column label sheet Word template (.docx)

Excel / CSV

The data file (.xlsx or .csv)

Set column names in the first row, which are used as Word template tags. Each row represents one label item.
The first column is used for the number of copies. Other columns can be in any order.
Leave the first column blank (or set it to 1) for a single label, or enter a number to duplicate the label.

Example sheet

Copies	RegNo	Label_sp	Genus	Species	Date	Location	Collector
	A-1024	Galah	Eolophus	roseicapilla	24 Jul 1935	Sydney	M. Kamioki
3	A-1025	Koala	Phascolarctos	cinereus	19 Nov 1981	Cairns	J. Cook
	A-1026	Banksia	Banksia	serrata	27 Feb 2003	Darwin	P. Hill
2	A-1027	Platypus	Ornithorhynchus	anatinus	6 Aug 2021	Brisbane	L. Shaw

Your data file can include columns that are not used in the labels, such as comment columns.

💡 Tips

If your Excel file has several sheets, put your data on the first sheet, only that sheet is used.
Separated column data (e.g. Genus | Species) can be combined in Word file like {Genus} {Species}, which will appear as “Eolophus roseicapilla”.

Word

The label template (.docx)

Design just one label exactly how you want it to look and repeat (font, size, layout).
Where a value should appear, type the column name inside curly braces, such as {RegNo} or {Date}. Column names must match your Excel/CSV headers, but case does not matter.
Wrap the entire label with {#repeat} at the beginning and {/repeat} at the end. If you want labels side by side, use {#repeat3col} … {/repeat3col} instead (See the multi-column template sample). Labels fill across 3 columns, then wrap to the next row. Change the number for more columns, e.g. {#repeat4col} or {#repeat10col}.

Template → printed label

{#repeat}

{RegNo}	{Label_sp}	{Date}
	{Genus} {Species}
	Location	{Location}
	Collector	{Collector}

{/repeat}

→

A-1024	Galah	24 Jul 1935
	Eolophus roseicapilla
	Location	Sydney
	Collector	M. Kamioki

💡 Tips

To leave a gap between labels, add a blank line or a page break inside the {#repeat} … {/repeat} block.
The label can be a table cell or just plain paragraphs, both work. It can also include text boxes, icons, and other elements.